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Pick the event you will be attending
Please tell us more about the amount of booth space your company requires and whether you prefer premium or standard placement.
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10 x 10
10 x 20
20 x 20
1.EXHIBIT HOURS – VCE LLC shall determine and publicize the exhibit hours the building will be open to the industry during the show. Exhibitors will be admitted to the facility (2) two hours prior to the show opening times. Spaces will be ready for the installation of exhibits at the Chattanooga Convention Center May 15 at 10am and must be in place no later than Friday, May the 25th by 11pm. Exhibits cannot be dismantled before Sunday May 17th at 5:45pm and must be out of the facility by 11pm. VCE LLC reserves the right to restrict exhibitor’s participation in future shows if this policy is violated.
2. MERCHANDISE REMOVAL – No exhibits or parts of an exhibit may be removed until after the closing time of the Show. At this time, all exhibitors should remove all valuable items from their displays.
3. RULES FOR EXHIBITS:
A. DELIVERY – Delivery must be through a drayage service, our decorator will be responsible for all shipping and handling and any fees associated will be directly to them.
B. DISPLAYS – No signs, partitions, apparatus, shelving, etc. may extend more than 8 feet above the floor along the rear of the exhibit. Exhibitor will not be permitted to erect signs or display products obstructing the view or disadvantageously affecting the display of other exhibitors. The cloth booth will be erected by May 15 and all orders for rugs, furniture, etc. should be directed to our Decorator.
C. LIABILITY – The Exhibitor is entirely responsible for the leased space and shall not injure, mar or deface the premises. The Exhibitor shall not drive, nor permit to be driven, any pins, nails, hooks, tacks, or screws in any part of the Facility. Furthermore, Exhibitor shall not affix to the walls or windows of the Facility any advertisements, signs, etc. or use tape or any other adhesive-type material on painted surfaces. The Exhibitor agrees to reimburse VCE LLC and/or the Facility for any loss or damage occurring to the premises or equipment.
D. AISLES – The aisles, passageways and overhead spaces remain under the control of VCE LLC, and no signs, decorations, banners, advertising matter or exhibits will be permitted in those areas except by written permission of VCE LLC. All exhibitors and personnel must remain within the confines of their own spaces. Exhibitors shall not enter any other booth except by direct permission.
E. SPACE – The space contracted for is to be used solely by the Exhibitor whose name appears on the Contract and no portion shall be sublet or assigned without receiving written permission from VCE LLC. The Exhibitor shall forfeit the right to the space, all prepaid rentals and, upon demand, pay any rent balance owing to VCE LLC for failure to occupy or use the space or have the exhibit completed and in place by the opening of the Show. VCE LLC reserves the right to relocate the exhibitor.
F. ALCOHOLIC BEVERAGES – Exhibitors and their employees, agents and guests shall not consume any alcoholic beverages except in designated areas. Violation shall be grounds for removing Exhibitor and exhibit from the Show without refund.
G. RESTRICTIONS – VCE LLC reserves the right to restrict or remove Exhibits and exhibitors without refund, that have been falsely entered or are deemed by VCE unsuitable or objectionable. This restriction applies but is not limited to: noise, animals, improper conduct, printed matter, or anything of a character that might be objectionable to the Show or VCE LLC.
H. REMOVAL – VCE LLC reserves the right to restrict or remove Exhibits and exhibitors without refund, that are deemed to be in explicit or implicit violation of VCE LLC’s standards of business. This restriction applies but is not limited to: exhibitors displaying or producing labels that could be identified as appealing for children or teens, as well as exhibitors displaying or producing labels that could be construed to be infringing on established intellectual property. These restrictions are at the discretion of VCE LLC and reserves the right to remove any exhibitor for any reason it deems appropriate and just.
4. ALL EXHIBITS MUST COMPLY WITH CITY ORDINANCES, REGULATIONS AND FIRE MARSHAL INSTRUCTIONS.
5. TAXES – The Exhibitor is responsible for paying their own taxes, state, local, and federal. Exhibitor Indemnifies VCE LLC of any responsibility in regard to collecting taxes for their product sales. VCE LLC shall be held blameless in any dispute regarding the Exhibitors tax obligations.
6. RUNNING OF ENGINES – Oil or gasoline engines may be operated only with the consent of VCE LLC and must conform to City Ordinances, Regulations and Fire Marshal Instructions.
7. INSTALLATIONS – Any special carpentry, wiring, electrical or other work, gas, steam, water or drainage connections shall be installed at Exhibitor’s expense, and in accordance with the building and VCE LLC’s express approval.
8. MISCELLANEOUS TERMS AND CONDITIONS:
A. CANCELLATION OF CONTRACT- If this agreement is breached by Exhibitor for any reason, or by VCE LLC because of Exhibitor’s default or violation of this agreement, monies paid to VCE LLC by Exhibitor shall be retained. The retained rental shall be liquidated damages for the direct and indirect costs incurred by VCE LLC for organizing, setting up and providing space for Exhibitor and additional expenses caused by Exhibitor’s withdrawal, including leasing the space. ALL CANCELLATIONS MUST BE IN WRITING.
B. RIGHTS OF VCE LLC IN EVENT EXHIBITION IS NOT HELD –
VCE LLC shall not be liable for damages or expense incurred by Exhibitors in the event the Show is delayed, interrupted or not held as scheduled. If for any reason beyond the control of VCE LLC, the Show is not held, VCE LLC may retain as much of the amount paid by Exhibitors as is necessary to defray expenses already incurred by VCE LLC.
C. INDEMNIFICATION – Exhibitor shall indemnify and hold harmless VCE LLC and the Facility from and against any and all claims, damages, losses and expenses including attorneys’ fees arising out of or resulting from the activities of the Exhibitor, officers, contractors, licensees, agents, servants, employees, guests, invitees or visitors of Exhibitor.
D. INSURANCE – Exhibitor shall purchase and maintain such insurance, naming VCE LLC, as will protect him from claims which may arise out of or result from the activities of the Exhibitor. Neither VCE LLC nor the Facility shall be responsible for loss or damages occurring to the exhibit or sustained by the Exhibitor from any cause. The Exhibitor, if desired, must obtain or produce upon request such additional insurance as Necessary.
E. ATTORNEY’S FEES – If a civil action arises between parties out of this agreement or to enforce any of its provisions, the losing party shall pay the attorney’s fees of the prevailing party as trial court may adjudge reasonable. If an appeal is taken from any judgment of the trial court, the losing party shall pay the amount the appellate court shall adjudge reasonable as the prevailing party’s attorney’s fees on appeal.
F. LICENSES – Any and all City, County, State or Federal licenses, inspections or permits required by law of any Exhibitor in the installation or operation of his or her display shall be obtained by the Exhibitor at his or her own expense prior to the opening of the Show.
G. ASSIGNMENT – VCE LLC may sell, assign, or transfer any or all of its rights, benefits, privileges, obligations, or duties under this agreement.
9. MUSIC AND ART LICENSING - Exhibitor shall hold VCE LLC harmless for all licensing and enforcing fees for recorded or live music played or performed in their booth space. In addition, VCE LLC shall be held harmless for any IP claims made against the Exhibitor for marketing materials they display or produce.
10. COMPLETE AGREEMENT – This agreement contains all the terms and conditions agreed on by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Contract, shall be deemed to exist or to bind any of the parties here to. Your invoice payment and application signature constitutes your full agreement to these conditions and terms. Please print this for your records.
We will hold your selected booth space for 7 days. A deposit MUST be paid within 7 days or we will release your booth for sale to other exhibitors. NO EXCEPTIONS!
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